Donation process

The donation process starts when a donation is received in the official bank account of Stichting SUR or via the digital payment options Stichting SUR offers.

Donations are registered and processed in line with the applicable administrative and financial procedures.

Donations made for a specific project or aid category are used for the purpose chosen by the donor as much as possible.

Examples of aid and project activities that can be carried out within the objectives of Stichting SUR:

• Orphan projects
• Water well projects
• Kurban projects
• Education projects
• Food aid
• Health projects
• Construction and development projects

If it is not possible or no longer necessary to use a donation for its specific project or purpose, it can be used for other suitable humanitarian activities in line with our terms.

Sunrise assesses possible aid projects based on humanitarian needs, applications received, available means and the objectives of our organisation.

For international projects we may cooperate with local organisations in the countries where the projects take place. We find it important that a project proposal, as far as possible, is clear about:

• The aim of the project
• The location of the project
• The target group and estimated number of beneficiaries
• The planned activities
• The project budget
• The implementation schedule
• The expected results

Local partner organisations can also submit project proposals to Sunrise themselves. Proposals are assessed against our objectives and available means.

Projects submitted to Sunrise are assessed before implementation on the basis of the available project information and documents.

The assessment looks at, among other things:

• Whether there is a genuine humanitarian need
• The target group of the project
• The feasibility of the project
• The relation between budget and scope
• The expected impact of the aid
• The fit with the objectives of Stichting SUR
• Possible risks
• The effectiveness and, where possible, sustainability of the project

Additional information or documents may be requested where necessary.

When a project is found suitable, it is submitted for approval in line with the decision-making and approval procedure of Stichting SUR.

The funds made available are, as far as possible, registered together with the project name, the project's aim, the partner organisation and the payment details.

In this way we aim to keep the link between a payment and its project as traceable as possible.

After approval, the local partner organisation or project team starts preparing the implementation.

Depending on the project, preparations may include:

• Purchasing goods and services
• Selecting suppliers
• Identifying the people eligible for aid
• Logistical planning
• Organising the distribution of aid supplies
• Assessing local needs and circumstances

The principle is that the project is carried out according to the agreed aim and plan.

Sunrise finds it important to follow not only the funding but, as far as possible, also the implementation of projects.

Depending on the project and available means, Sunrise volunteers or representatives may visit the project area to observe and check the implementation.

This may include assessing:

• Whether the project is carried out according to plan
• Whether the aid reaches the intended people
• Whether the funds are used for the project's purpose
• The overall quality and results of the implementation

After a project is completed, information and supporting documents on its implementation may be requested from the partner organisation, depending on the project.

These may include:

• Project and activity reports
• Invoices and proof of payment
• Receipt and distribution records
• Where necessary and permitted, information about beneficiaries
• Photo and video material
• Financial reports
• Other documents supporting the project's results

These documents are reviewed to make the implementation and the use of donations as demonstrable and traceable as possible.

We find it important that relevant project documents, financial data and reports are kept in an orderly way.

This makes it possible to follow the history of projects, makes necessary checks easier and helps us account for our activities.

When keeping documents we take into account applicable legal obligations and the rules on the protection of personal data.